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Personnel Reference Guide
(policies, rules, and agreements)

Personnel Commission Meetings/Minutes



Debra Kingshill
Coordinator of Personnel Services
445-7039
dkingshill@hcoe.org

Damara Moore
Legal Counsel
441-3997
dmoore@sclscal.org

Janera Watts
Personnel Benefits Technician
441-3954
jwatts@HCOE.org

Kathy Atkinson
Personnel/Legal Secretary
445-7039
katkinson@HCOE.org

Mendie Ballester
Department Secretary - Personnel/Legal
441-3997
mballester@HCOE.org

Janera Watts
CalSTRS Benefits Counselor
441-3953
jwatts@HCOE.org

Personnel Reference Guide

Note to users:
Language in the Collective Bargaining Agreements takes precedence over Personnel Commission Rules and the Personnel Policies of the Humboldt County Office of Education. Absent specific language in the applicable Collective Bargaining Agreement, Personnel Commission Rules or Personnel Policy shall be effective.


  • Agreements
  • Policies
  • Rules

Humboldt County Superintendent of Schools
Collective Bargaining Agreements

California Teachers Association Master Agreement
Classified Employee Agreement

Humboldt County Superintendent of Schools
Personnel Policies (4000 Series)

Policies pertaining to various categories of personnel are identified by the following numbering system:

4000 - All Personnel
4100 - Certificated Personnel
4200 - Classified Personnel
4300 - Administrative and Confidential Personnel

Philosophy and Relationships 4000
Line of Responsibility 4010
Maintaining a Drug- and Alcohol-Free Workplace 4020
Administrative Regulation: Drug-Free Workplace 4020
Exhibit: Notice to All Employees 4020
Nondiscrimination in Employment 4030
Administrative Regulation: Nondiscrimination in Employment 4030
Requests for Reasonable Accommodation 4032
Administrative Regulation: Reasonable Accommodation 4032
Employee Use of Communication and Information Technology 4040
Administrative Regulation: User Obligations and Responsibilities 4040
Administrative Regulation: Employee Use of Cellular Phones and Other Mobile Communications Devices 4040.1
Certificated Personnel 4100
Recruitment and Selection 4111/4211/4311
Legal Status Requirement 4111.2/4211.2/4311.2
Administrative Regulation: Employment Eligibility Verification (I-9) 4111.2/4211.2/4311.2
Appointment and Conditions of Employment 4112
Notice of Employment 4112.1
Certification 4112.2/4312.2
Proficiency in Reading Writing and Mathematics 4112.2.1
Staff Teaching Students of Limited English Proficiency 4112.2.2
Teacher Qualifications Under the No Child Left Behind Act 4112.2.4
Oath or Affirmation 4112.3/4212.3/4312.3
Health Examinations 4112.4/4212.4/4312.4
Alcohol and Controlled Substances Testing 4112.4.2/4212.4.2/4312.4.2
Credentials--Security 4112.5/4312.5
Personnel Records 4112.6/4212.6/4312.6
Employment References 4112.6.1/4212.6.1/4312.6.1
Employment of Relatives 4112.7/4212.7/4312.7
Employee Notifications 4112.8/4212.8/4312.8
Signed Statements: Mandatory Child Abuse Reporting 4112.9/4212.9/4312.9
Exhibit: Child Abuse-‑Employee Notification 4112.9/4212.9/4312.9
Assignment 4113
Hours of Employment 4113.1
School/Work Calendar 4113.3
Transfers 4114
Evaluation/Supervision 4115
Probation/Permanent Status 4116
Seniority 4116.1/4316.1
Retirement 4117.1/4317.1
Pre-Retirement Part-time Employment 4117.1.1/4317.1.1
Early Retirement Option 4117.1.3
Resignations 4117.2/4217.2/4317.2
Personnel Reduction 4117.3
Administrative Regulation: Criteria to Determine Order of Termination among Certificated Employees with the Same Date of Paid Service-Courtand Community Schools 4117.3
Exhibit: Rating Calculations Worksheet 4117.3
Administrative Regulation: Criteria to Determine Order of Termination among Certificated Employees with the Same Date of Paid Service-Special Education 4117.3.1
Exhibit: Rating Calculations Worksheet 4117.3.1
Dismissals 4117.4/4217.4
Suspension/Disciplinary Action 4118
Civil and Legal Rights 4119.1/4219.1/4319.1
Administrative Regulation: Sexual Harassment 4119.1.1/4219.1.1/4319.1.1
Code of Ethics 4119.2.1/4219.2.1/4319.2.1
Unauthorized Release of Confidential Information 4119.2.3/4219.2.3/4319.2.3
Academic Freedom 4119.2.4/4319.2.4
Political Activities of Employees 4119.2.5/4219.2.5/4319.2.5
Duties of Personnel 4119.3/4219.3/4319.3
Employees with Infectious Disease 4119.4.1/4219.4.1/4319.4.1
Exposure control Plan for Bloodborne Pathogens 4119.4.3/4219.4.3/4319.4.3
Exhibit: Informed Consent Form 4119.4.3/4219.4.3/4319.4.3
Administrative Regulation: Exposure Control Plan 4119.4.3/4219.4.3/4319.4.3
Complaints Against Office of Education Personnel 4119.5/4219.5/4319.5
Administrative Regulation: Complaints Against Personnel 4119.5/4219.5/4319.5
Temporary and Substitute Personnel 4120
Student Teachers 4122
Summer School Teachers 4124
Staff Development 4131/4231/4331
Teacher Support and Guidance 4131.1
Publication or Creation of Materials 4132/4232/4332
Travel: Reimbursement 4133/4233/4333
Administrative Regulation: Travel, Mileage, Reimbursement 4133/4233/4333
Business Use of Vehicles 4133.1/4233.1/4333.1
Administrative Regulation: Business Use of Vehicles 4133.1/4233.1/4333.1
Meetings 4134/4234/4334
Soliciting and Selling 4135/4235/4335
Activities-Non-school Employment 4136/4236/4336
Administrative Regulation: Incompatible Activities 4136/4236/4336
Tutoring 4137
New Parent Accommodation 4139/4238/4339
Organizations/Units 4140/4240
Employee Organization Access 4140.1/4240.1
Collective Bargaining Agreement 4141/4241
Concerted Action/Work Stoppage 4141.6/4241.6
Public Notice-Personnel Negotiations 4143.1/4243.1
Administrative Regulation: Public Notice 4143.1/4243.1
Employee Complaints 4144/4244/4344
Repair/Replacement of Employees’ Personal Property 4148/4238/4348
Salary Guides 4151
Salaries, Checks and Deductions 4152
Extra Pay for Extra Work 4153
Health and Welfare Benefits 4154/4254/4354
Insurance: Worker’s Compensation 4154.1/4254.1/4354.1
Recognition by and Awards from the Superintendent 4156.2/4256.2/4356.2
Employee Safety 4157/4257/4357
Employee Security and Protection 4158/4258/4358
  Exhibit: Employee Injury Incident Report 4158/4258/4358
Leaves and Vacations 4160/4360
Industrial Accident/Illness Leave 4161.1.1/4361.1.1
Personal Leaves 4161.2/4361.2
Catastrophic Leave Bank 4161.3
Military Leave 4161.5/4261.5/4361.5
Absences and Leaves-Reinstatement Upon Return 4161.6/4261.6/4361.6
Absences and Leaves-Unauthorized 4161.7/4261.7/4361.7
Absences and Leaves-Verification 4161.8/4261.8/4361.8
Classified Personnel 4200
Probationary Period 4210
Personnel Commission 4210.1
Recruitment and Selection 4211
Appointment and Conditions of Employment 4212
Certification and Licensing 4212.2
Scheduling Hours of Employment 4213.1
Promotion/Demotion/Reclassification 4213.2
Transfer/Reassignment 4214
Evaluation 4215
Permanent Status 4216
Seniority 4216.1
Retirement 4217.1
Pre-retirement Reduced Workload Option 4217.1.2
Retirement Options 4217.1.3
Separation-Resignation 4217.2
Reemployment after Resignation 4217.2.1
Layoffs 4217.3
Dismissal/Suspension/Disciplinary Action 4218
Duties 4219.3
Temporary and Part-time Personnel 4220
Teacher Aide/Paraprofessional 4222
Staff Development 4231
Initial Salary Schedule Placement and Advancement 4241.2
Compensation and Related Benefits 4250
Salary Guides 4251
Salary Checks and Deductions 4252
Compensation and Related Benefits-Overtime Pay 4253
Leaves and Vacations 4260
Leaves 4261.1
Catastrophic Leave Bank 4261.3
Vacations/Holidays 4262
Management Positions 4300
Administrative and Supervisory Personnel 4301
Administrative Interns 4303
Duties of Principals and Other Administrators 4304
Chief Negotiator and Management Negotiation Team 4305
Contracts 4312.1
Assignments 4313
Days/Hours of Employment 4313.1
Promotion/Demotion/Reclassification 4313.2
Reassignment of Administrative Personnel 4314
Management and Supervisory Evaluation 4315
Administrative Competence in Evaluation 4315.1
Early Retirement 4317.1.3
Dismissals and Reductions 4317.4
Management Rights 4319
Code of Ethics 4319.2.1
Temporary and Part-time Personnel 4320
Certification and Licensing 4323
Staff Development 4331
Automobile and Local Expense Allowances-Designated Management Personnel 4333.2
Professional Organizations 4340
Compensation 4350
Salary Guides 4351
Salary Checks and Deductions 4352
Extra Pay for Extra Work 4353
Health and Welfare Benefits 4354
Leaves 4360
Wellness Incentive Plan 4361.4
Vacations/Holidays

4362

Humboldt County Superintendent of Schools
Personnel Commission Rules

RULE I: DEFINITIONS
1.1 Definitions of Terms

RULE II: COMMISSION ORGANIZATION AND PROCEDURE BY-LAWS
2.1 Initial Terms of Office
2.2 Subsequent Terms of Office
2.3 Election of Officers
2.4 Meetings
2.5 Roster of Employees and Positions
2.6 Commission Budget

RULE III: THE CLASSIFICATION PLAN
3.1 Definitions - Classified Employees
3.2 Preparation and Adoption of the Classification Plan
3.3 Class Specifications
3.4 Classification of Positions
3.5 Review of Positions
3.6 Reclassification of Positions (EC 45285)

RULE IV: ADMINISTRATION OF THE SALARY PLAN
4.1 General Provisions
4.2 Salary on Employment
4.3 Salary Increments
4.4 Salary on Reemployment
4.5 Salary on Promotion
4.6 Salary on Demotion
4.7 Salary on Reclassification
4.8 Salary on Reallocation
4.9 Effective Dates of Salary Changes Upon Reclassification and Reallocation
4.10 Salary on Transfer
4.11 Holiday Pay
4.12 Overtime
4.13 Compensation for Publication of Materials
4.14 Salary Checks
4.15 Workers’ Compensation Insurance

RULE V: EXAMINATION ANNOUNCEMENTS, APPLICATIONS, AND APPLICANTS
5.1 Authorization to Fill Vacancy
5.2 Recruitment and Selection
5.3 Job Announcement Bulletin
5.4 Filing of Applications
5.5 General Qualifications of Applicants
5.6 Disqualification of Applicants and Candidates
5.7 Confidentiality of Information
5.8 Veteran’s Preference

RULE VI: SCREENING AND SELECTION
6.1 Screening Process
6.2 Written Examinations
6.3 Application Reviews and Oral Interview
6.4 Promotional Appointments
6.5 Open vs. Promotional List Preference
6.6 Inspection of Examination Records

RULE VII: ELIGIBILITY LISTS AND APPOINTMENTS TO POSITIONS
7.1 Types of Eligibility Lists
7.2 Substitute and Limited-Term Lists and Appointments
7.3 Provisional Appointments
7.4 Confidentiality of Lists

RULE VIII: EMPLOYMENT STATUS
8.1 New Employee Clearances
8.2 Orientation of New Employees
8.3 Probationary Period
8.4 Performance Evaluations – Service Ratings
8.5 Transfers and Reassignments
8.6 Grievance Adjustment Procedure
8.7 Resignation
8.8 Layoffs
8.9 Personnel Files

RULE IX: DISMISSAL, SUSPENSION, AND PROMOTION OF PERMANENT EMPLOYEE
9.1 Causes for Dismissal, Suspension or Demotion
9.2 Procedure for Disciplinary Action – Dismissal, Suspension or Demotion
9.3 Hearings

RULE X: ABSENCE FROM DUTY
10.1 General Provisions

RULE XI: PERSONNEL DIRECTOR
11.1 Definitions and Duties
11.2 Terms of Employment
11.3 Appointment of the Personnel Director
11.4 Evaluation
11.5 Non-Renewal of Contract
11.6 Discipline for Cause